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Invitation for Bid – Janitorial Services

Anitmated photo of a Bucket, Mop/Squeegie and Hand Vacuum
Keeping it clean
Archived Procurement

Downloadables and Links:
Janitorial Invitation for Bid PDF

Procurement Information:

Rides Mass Transit District (RMTD) is a Federal and State funded public transit system. As a
Mass Transit District, Rides has a tax-exempt status.

RMTD invites qualified Janitorial Service providers to submit bids for the following locations:

Saline County1310 Frank Lieberman Dr.,
Harrisburg, IL 62946
Debbie Mott
Administration Office30 Veterans Dr.,
Harrisburg, IL 62946
Shanna Parmley
Williamson County9250 Aisin Dr.,
Marion, IL 62959
Chris Edmonds
White County149 Industrial Park Dr.,
Grayville, IL 62844
Judy Whitaker
Crawford County1307 West Mulberry St.,
Robinson, IL 62454
Meredith Cornwell
Edgar County509 E. Jasper St.,
Paris, IL 61944
Michelle Keller

Bidders may choose to quote one or more of the locations; However, preference will be given to
those providers who are able to cover multiple facilities at a reasonable rate.

If bidders would like to view any of the facilities, please see Contacts for each location.

Bids may be emailed to no later than 11:00 a.m., September
4TH, 2017.

The services shall commence on October 2ND, 2017 and remain in effect for a (1) one-year
period through September 30, 2018 with (2) one-year renewal options. All janitorial services will
be completed once every week, before or after working hours, Monday thru Friday.

Vendors are required to complete & submit the following forms:

  1. DBE questionnaire form
  2. Contractor Certification
  3. Liability Insurance
  4. Workers’ Compensation Insurance (if applicable)
  5. W-9
  6. Bid Form

RMTD shall not discriminate on the basis of race, color, national origin, sex, or disability in
the participation or performance of any resulting contract or agreement.

Basic Janitorial Checklist

Offices, Conference rooms & Public areas

  • Clean glass entry doors or hand prints around door handles
  • Dust counter tops
  • Dust cleared desk and remove soil & spillage
  • Dust filing cabinets & bookshelves
  • Dust partition tops
  • Dust window sills
  • Empty trash & shredders
  • Clean light switches and hand prints surrounding switches
  • Spot clean any hand prints on glass
  • Clean spots on carpets
  • Vacuum carpeting
  • Dust to remove any cobwebs
  • Dust mop and damp mop hard surface flooring paying attention to corners and behind doors
  • Polish drinking fountains


  • Clean counter tops and tables
  • Clean inside & outside of microwave
  • Dust top of refrigerator and wipe hand prints on doors
  • Empty trash and change liners
  • Wash wall around trash cans
  • Wipe off coffee machine & rinse out coffee pot
  • Scrub sinks
  • Dust for cobwebs
  • Dust mop and damp mop flooring to remove soil & spillage


  • Clean mirrors
  • Scrub sinks & counter tops
  • Clean toilet bowls, lids, seats, rims bases & tanks
  • Spot clean partitions and dust partition tops
  • Empty trash & replace liners
  • Dust for cobwebs
  • Floors dust mopped and damp mopped with germicide

Additional janitorial duties that vary according to each contract as to how often they are done

  • Spot clean hand prints or spots on walls
  • Dust low base moldings
  • Dust chair rungs and wheel bases
  • Dust window blinds, ceiling vents, ceiling fans


A. Definitions—Definitions are provided for a few terms used in this SOW in order to provide
further clarification to applicable service standards:
Dust: To clean a surface free of all dust, dust streaks, lint, cobwebs, and non-adhered dirt. Dust
shall be removed rather than stirred up or scattered. It shall be accomplished using microfiber,
electrostatic or functionally similar dust cloths or mitts. Feather dusters shall not be used.
Dusters with extendable poles made specifically for wall and ceiling dusting shall be used for
such surfaces.
Dust-Mop: To clean a floor free of all debris, dust, dust streaks, lint, cobwebs, and nonadhered
dirt. Once centralized in piles, debris shall be removed rather than stirred up or
scattered. It is accomplished with a cotton or cotton-blend looped industrial dust-mop.
Damp-Mop: To clean a floor so that, when dried, it is free from streaks, smears, dirt residue,
shoe marks, standing water and odors. It shall always be preceded by sweeping, vacuuming or
dust-mopping the floor, and shall be accomplished with cotton or cotton-blend looped
industrial rag mop.
Disinfect: To clean using a product that contains antimicrobial agents that kill microorganisms.
Disinfectant shall be non-caustic or harmful to the floors or fixtures that it is used upon.

B. Cleaning Standards & Requirements—The performance of all cleaning and servicing shall be
carried out in a professional manner in accordance with accepted industry standards. The
following list shows standards or tasks that RMTD places an emphasis on or requires,
regardless of whether considered a typical industry standard.
-Cleaning/disinfecting toilets and urinals shall always include the exterior portion of the
fixture with an emphasis on the toilet seat and the top, front and sides of the toilet bowl down
to the ground.
-Water/disinfectant solution used for mopping floors shall be changed when dirty such that the
definition of a damp-mopped floor in the preceding section cannot be met.
-Separate dust mops and damp mops shall be used for bathrooms. Such implements shall be
clearly identified as to its use.
-Any implement used in the bathroom shall not be used on a non-bathroom floor until or
unless laundered or similarly cleaned. Once used in a bathroom, a water/disinfectant dampmopping
solution shall never be used for a non-bathroom floor.
-No janitorial services shall be carried out on electronic or powered office machines including
telephones, personal computers, monitors, keyboards, mice, printers, switches, scanners,
copiers, fax machines, calculators, projectors, televisions, DVD/CD players, or similar
-An exception to the above is that telephone handsets shall be cleaned and disinfected as
stipulated on the task listings in the appendices to this SOW.

C. Safety Standards & Requirements—The performance of all cleaning and servicing under this
SOW shall be carried out in a safe and legal manner in accordance with all applicable federal,
state and local laws and regulations.
The following bulleted items represent RMTD safety requirements or tasks that RMTD places
an emphasis on and requires. It does not and is not meant to represent a full and exhaustive
listing of safety standards and requirements applicable to the services being carried out under
this SOW.
-Wet Floor caution signs, with appropriate symbol and written in both English and Spanish,
shall be placed on the floor in any area being damp-mopped until the floor is dried.
-The restrooms shall be closed during the cleanings.
-All other damp-mopped areas shall remain accessible to RMTD personnel during such
cleanings at all times.
-All cleaning products shall be used as directed by manufacturer.
-Concentrated products shall be diluted to the specified ratio; required protective apparatus
(e.g., gloves) shall be worn; setting or soaking periods shall be adhered to; and rinsing shall
occur if directed.


A. Contractor-Provided Equipment & Supplies— All janitorial equipment and supplies necessary
to carry out this SOW, shall be provided by the Contractor with the exception of trash can
linings. Equipment and supplies shall be maintained in good working condition; cleaned when
appropriate; and repaired or replaced when no longer able to effectively carry out its function.

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